Simple web server - Chapter 19: Ten Ways to Make Any Software
Chapter 19: Ten Ways to Make Any Software Project Better 367 Always talk about follow-ups. The last agenda item should include next steps or follow up. Before they leave the meeting, all attendees should have a clear understanding as to what will happen next and when it should happen. Don t let the minutes pass you by. Always, without fail, every time, forever and ever, follow up each meeting with meeting minutes. Distribute them as soon after the meeting as possible and be sure to ask for corrections or additions to the minutes. If someone sends you changes to your minutes, send out the corrected minutes as soon as possible. Be sure to include all appropriate stakeholders in the meeting minutes, whether or not they attended the meeting. Post the minutes on either a team Web page or a shared drive somewhere on the network. Stakeholders should have easy access to all meeting minutes and they should be stored in an organized fashion. Establishing Project Rules Before the Project Begins It s so easy to follow rules when you know what they are. It s pretty much a no-brainer to follow an established, well-known rule. If you want project team members to adhere to project rules, make sure they know what the rules are before the project begins. Better yet, ask your team members to contribute to the list of project rules. Take advantage of the expertise and intelligence of the smart people you hired. People are always more likely to follow rules if they helped develop them. After you establish guidelines, cover them in the project kick-off meeting. Go over each rule and ask if anyone needs clarification. Don t forget to follow up with documentation. Communicating Good and Bad News Remember when you were little and you broke your neighbor s window with your curve ball, or received a bad grade in citizenship, or accidentally cut your brother s hair? You were probably a little apprehensive about telling your parents the bad news. That attitude gets carried over into adulthood. People may not be eager to communicate bad news, but they have no problem communicating good news.
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