Crystaltech web hosting - 366 Part VI: The Part of Tens doesn t
366 Part VI: The Part of Tens doesn t sound too difficult, right? Well, it doesn t get any more difficult than that. On the agenda, document each agenda item, along with the responsible person and the time span for each agenda item. When attendees walk into a conference room, they should have absolutely no doubt as to the purpose of the meeting. Here is an example of a well-prepared meeting agenda: Meeting Agenda for Review of Training Methodology Meeting Date: Tuesday, November 12 Meeting Time: 1:00 2:00 p.m. Meeting Location: Room 123A Facilitator: Mary Recorder: Tony Meeting Invitees: Bob, Tom, Sue, Mary, Tony, Glenda, Gladys, Roger Meeting Purpose: The purpose of this meeting is to review the train ing methodology for the software that will be implemented on June 10 of next year. Agenda Item 1: Discuss the three basic training methodologies (1:00 1:30 p.m. [Tony]) Agenda Item 2: Review the CBT (1:30 1:45 p.m. [Glenda]) Agenda Item 3: Questions and Next Steps (1:45 2:00 p.m. [Tony]) Next Meeting: Tuesday, November 19 Next Meeting Location: Room 123B Be sure the agenda is distributed prior to the meeting. When attendees walk in the room for the meeting, they should already understand the purpose of the meeting. Here are some helpful hints for making the meeting more efficient: Start the meeting on time. The best way to get people to be at a meeting on time is to gain a reputation for always starting a meeting on time. Stay on topic. When someone brings up a topic that is not on your agenda, offer to place that item on the parking lot, which is a document where you keep items to be discussed at a later time. Play the librarian. When two or more people begin to have a side discussion, calmly remind them that everyone needs to stay focused and stay away from side topics. Is that subtle enough? After you say that once, you re unlikely to say it again.
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