Chapter 16: Finalizing the Project Management Processes 319 (Anonymous web server)
Chapter 16: Finalizing the Project Management Processes 319 accepted by the appropriate stakeholders. Your firm may already have a set process on how the scope will be verified. If not, some options for methods of acceptance of the product/project (scope verification) are A sign-off sheet for formal acceptance of all project deliverables. This would be signed by you along with all appropriate stakeholders. See Table 16-2 for an example of some of the items to capture on this formal deliverables acceptance spreadsheet. A letter or e-mail from the client. A less formal solution, the letter should state that the client accepts the software product or system in its current state and that the client is satisfied with the results. A formal project closure meeting. During the meeting, you do a short presentation on the final product and the clients agree that you and your team have successfully created what they asked you to create. Table 16-2 Scope Verification Sign-Off Sheet Example Deliverable Client Sign-Off Responsible Sign-Off Team Member Date System Documentation Client Stakeholder Project Manager 05/01 Training Manual Systems Training Training 05/01 Manager Coordinator Support Material Help Desk Manager Cut Over Manager 05/05 Testing Results Testing Manager Project Manager 04/17 No matter which method of scope verification you choose, you should always get something formal in writing from the clients stating that they are satisfied with the final deliverables of the software project. Even if the client is your best friend (or perhaps especially if the client is your best friend), the necessary formality of having something in writing is vital to the process, and will benefit you if the client later requests a change to the software. You can also use the documentation as part of your portfolio later, or frame it and create an appealing geometric tile pattern on the wall of your cube. Closing Out Vendor Contracts The closing process group includes all activities associated with bringing your software project to a close; this process includes finalizing all proceedings with your vendors.
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