320 Part V: Closing Your Software Project In (Web server setup)
320 Part V: Closing Your Software Project In some instances the software project manager is the vendor; in other instances, the software project manager performs closing activities with other vendors. There s also a possibility that you could simultaneously wear both hats; depending on the hats, that may, at times, look silly. This process of closing vendor contracts indicates that the client is satisfied with the project deliverables (or that you are satisfied with the deliverables provided by one of your vendors). The following sections go over some of the activities related to closing out the vendor contracts. Auditing vendors work and deliverables Would you ever consider walking into the showroom at your neighborhood car dealership and buying a car without at least looking at it? Most of us probably wouldn t even consider turning over any cash without taking the car for a test drive, kicking a tire or two, and pretending to catch a glimpse at what s under the hood. The same concept applies in the case of paying vendors for their work and deliverables; you should perform an audit to verify that the work meets all the documented requirements of the software project. Of course, you wouldn t want to wait until the final phases of your project to ensure the vendor understands the project requirements and is conforming to them. Throughout the project you should conduct meetings with your vendors to ensure the work is progressing appropriately. You should also create and distribute documentation, such as performance reports, after these meetings. Before a vendor can send you a payment request, you must ensure that the vendor has completed all of the stated requirements on the testing. Check out Chapter 12, in which we provide a detailed example in which the software project manager contracts with a vendor to perform each phase of the system testing on a software project. For such a vendor relationship, where the responsibilities include creating quality testing software, the audits would include making sure that a vendor Performs all appropriate testing phases Documents all issues discovered during testing Assigns each issue a priority low, medium, high, critical Completes and distributes all required performance reports to the appropriate stakeholders Creates and distributes the appropriate reports from the testing issues database
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