310 Part IV: Controlling Your Software Project receive (Make web site)
310 Part IV: Controlling Your Software Project receive an e-mail alert if a change control request has been approved for his area. Project information that is automatically sent from PMIS software to a lessons learned document. With a little imagination and the help of solid PMIS software, you can come up with other ways to automate some of your project communications. Hosting status meetings There are some tricks of the trade that you can employ to hold an effective and dynamic status meeting; good status meetings are crucial to project success because you will have important information to communicate during these meetings and you need to hold everyone s attention. One of the most important points to remember regarding hosting a project status meeting (or any meeting) is to sufficiently prepare for the meeting. You would never invite guests for dinner, and then, when they saunter in the front door, shamefully utter, Uh, hi, guys . . . maybe I should decide what I m fixing you for dinner now, right? Your invited guests would rightfully expect to walk in the front door and be pleasantly confronted with the aroma of your fine, tasty cuisine. Well, the same principle applies to hosting stakeholders at a project status meeting except that they should not expect any aromas. The food would just be a bonus. In order to adequately prepare, prior to the status meeting, understand why you are holding the project meeting and what you do and don t want to take the time to discuss. This is important because people may start to discuss topics that are not within the scope of your project meeting. If you let them talk, your 30-minute meeting may become a two hour free-for-all. Getting an agenda together Prepare and distribute a meeting agenda prior to the meeting. We usually distribute meeting agendas at least 24 hours prior to the status meeting so as to provide all stakeholders sufficient time to review the agenda before arriving at the meeting. People should walk into the meeting knowing what is going to be discussed. To help maintain everyone s focus, there are certain items that you should include on every meeting agenda. You can get a sample agenda by skipping ahead to Chapter 19. For obvious reasons, be sure to always include the meeting purpose and objective when you write up your agenda. Attendees need to know why they are coming to that project meeting so as to make better use of everyone s time. This will also provide attendees with the opportunity to send someone else from their team in their place.
You need excellent and relaible webhost company to host your web applications? Then pay a visit to Inexpensive Web Hosting services.