300 Part IV: Controlling (Affordable web hosting) Your Software Project If
300 Part IV: Controlling Your Software Project If someone requests an activity or deliverable that is not contained within your WBS or project baseline, you should also expect to see a project change request; no doubt, you will need to modify your baseline if the project change request is approved. Only implement changes that have been approved by your change control board or follow the specific change processes defined by your firm; otherwise, you will jeopardize the integrity of your project baseline schedule. When you receive the change request and it is approved by the change control board, you will change your software project scope statement and now have a new project scope baseline. Easy as pie, right? Well, at least easy as a cupcake. Stressing accuracy in reporting A solid communication plan spells out how specific types of information should be spread to particular stakeholders. Your project sponsor and other executives may require a high-level report or summary of the software project status, whereas another project stakeholder the software training manager, for example may only need info about, and screen prints of, items to be included in end-user training. Sometimes, knowing what to communicate (and to whom) is pretty obvious. You would not go into an executive steering committee meeting carrying a handful of screen prints of each item to be included in end-user training. That would be too much detail for an executive steering committee meeting. (In general, when talking to executives, be brief and limit the discussion to a view from 30,000 feet unless you are asked to provide specifics.) In Chapter 4, we discuss performance reporting as a part of your comprehensive communication management plan. Performance reporting is just a term used to indicate what you do when you provide appropriate stakeholders with the information they need regarding the status of your software project. Look at Table 15-1 for examples of types of performance reports typically distributed to selective stakeholders. Table 15-1 Performance Reporting Stakeholder Communication Executives Presentation at steering committee meetings; status summary reports; milestone reports; risk summaries Client Cost reports; budget variance reports; schedule reports; resource reports; budget reports
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